Property handover records
Property handover records that stay with the property.
When a property changes hands, the useful history is often scattered across emails, folders, manuals and contractor paperwork. MyPropertyRecord keeps the record organised against the property, and lets the owner transfer it to another MyPropertyRecord account.
The factual record
- Rooms and items
- Work and maintenance history
- Non-private documents
Private and personal items
- Earlier private documents
- Pending contractor invitations
- The previous owner’s account and billing
The basics
What is a property handover record?
A property handover record is the information a new owner would like to have on day one: how the property is laid out, what is installed, what work has been done and where the paperwork is. In MyPropertyRecord, it is simply the property’s own record, kept up to date over time rather than assembled in a rush at the point of sale.
Property structure
The property, its floors and rooms or areas.
Installed items
Boilers, appliances and other equipment, recorded against the room they are in.
Documents
Warranties, manuals, invoices, certificates and photos, linked to the room, item or work they relate to.
Work history
Completed repairs, services and improvements, with dates, trade and supporting documents.
Maintenance
Recurring maintenance schedules and Tracked Dates, so the next service is not lost in the move.
Contractor records
The trade or provider behind each piece of work.
What stays
What stays with the property when ownership changes
The record belongs to the property rather than to one owner. When a transfer is accepted, the new owner receives the property as it was, including:
Rooms and items
The structure of the property and everything recorded against it.
Work history
Completed work and the documents attached to it.
Non-private documents
Documents that were not marked private stay with the property.
Maintenance and dates
Maintenance schedules and Tracked Dates stay on the property, and pending reminders move to the new owner.
A note of the change
The transfer is recorded in the property’s ownership history, along with any note the owner added.
What does not transfer
What is not passed on
Some things deliberately stay behind, or need attention after the change.
Private documents
Documents you marked private and uploaded before the transfer are not passed on to the new owner.
Pending contractor invitations
Invitations that have not been accepted are cancelled when the transfer is accepted.
Your account and billing
The property record moves, not your account. Your plan and billing stay with you, and the property counts towards the receiving account’s plan.
Your owner access
Once the new owner accepts, the previous owner loses owner access to the property.
One thing is not changed automatically: contractors who had already accepted an invitation keep their access until the new owner withdraws it.
How it works
How ownership transfer works
1.The owner starts the transfer
From the property, the owner enters the new owner’s email address, adds an optional note and confirms they understand they will lose owner access.
2.The recipient gets a link
The link is emailed to the recipient, and the owner is shown it too, so it can be shared directly if the email does not arrive.
3.The recipient signs in and accepts
They sign in, or create an account, using the email address the transfer was sent to. If their account needs more property capacity, the page says so and they can add it in Billing first.
4.Ownership changes on acceptance
Nothing changes until the recipient accepts. At that point they become the owner and the previous owner loses owner access.
A transfer link expires after 14 days. The owner can cancel a pending transfer, and starting a new one replaces it. Transfers go to another MyPropertyRecord account: the new owner needs one, though they can create it from the link.
For future owners
Property history for whoever comes next
What is installed
See the equipment in each room, rather than finding out by opening cupboards.
What has been done
Completed repairs and services, with dates, so past problems are not a mystery.
Where the paperwork is
Find warranties, manuals and invoices next to the items and work they relate to.
What comes next
Recurring maintenance and upcoming dates carry on from where the last owner left off.
It is a factual history of what was recorded, in the words of whoever recorded it. To see how that history is built up while you own a property, read about property maintenance records.
Who it helps
For homeowners and landlords
Homeowners selling a home
Hand over the home’s record to the buyer’s account, with the rooms, items, work history and non-private documents. MyPropertyRecord for homeowners.
Landlords and investors
Transfer a rental property’s record to the new owner when it is sold or passes to another account. Landlords and investors.
Documents
Handover documents you can keep in the record
These are examples of what people upload and link to the right room, item or piece of work:
- Warranties
- Manuals
- Invoices
- Certificates
- Photos
- Service and work documents
Files are stored privately, and a document can be marked private if it should not pass to a new owner. MyPropertyRecord does not read or verify documents, and it does not say which documents must be provided when a property is sold. For a practical list of what to pass on, see the property handover checklist.
Product boundary
What MyPropertyRecord is not
Transferring a record hands the property’s information to another MyPropertyRecord account. It does not transfer legal title. It is not conveyancing software or a solicitor service, it is not the Land Registry, it does not check legal compliance, and it is not a valuation or survey tool.
Questions
Property handover records: common questions
Can I transfer a property record to a new owner?
Yes. As the owner, enter the new owner’s email address. They receive a link, sign in or sign up with that address and accept. Ownership changes when they accept, and you then lose owner access.
What information stays with the property?
The rooms, items, work history, maintenance schedules, Tracked Dates and non-private documents stay with the property. The transfer is recorded in its ownership history.
Do private documents transfer?
No. Documents you marked private and uploaded before the transfer are not passed on to the new owner. Pending contractor invitations are cancelled too.
Does the buyer need a MyPropertyRecord account?
Yes. They need an account under the email address the transfer was sent to. They can sign up from the transfer link, and the property counts towards their plan.
Can builders use MyPropertyRecord for handover?
A builder can keep a property’s record and transfer it to the buyer’s account in the same way as any other owner.
Keep exploring
- Homeowners →A record that stays with the home.
- Landlords & investors →Property records across a residential portfolio.
- Property Management Hub →Company tools across separately planned properties.
- All features →Everything the property record can hold.
- How it works →From adding a property to a complete record.
- Pricing →Plans for homes, portfolios and commercial property.
Ready to get started?
Build a property record that can be handed on.
Start with one property and keep the record up to date.